A. Format for Submissions at Conceptual Stage (Part 1)
Proposals at the conceptual stage must contain information in the following areas: (1) qualifications and experience, (2) project characteristics, (3) project financing, and (4) such additional information as may seem prudent which is not inconsistent with the requirements of the PPEA. Suggestions for presenting information to be included in proposals at the Conceptual Stage include:
1. Qualification and Experience
a. Identify the legal structure of the firm or consortium of firms making the proposal. Identify the organizational structure for the project, the management approach and how each partner and major subcontractor ($1 million or more) in the structure fits into the overall team. All members of the offeror’s team, including major subcontractors known to the proposer must be identified at the time a proposal is submitted for the Conceptual Stage
b. Describe the experience of the firm or consortium of firms making the proposal and the key principals involved in the proposed project including experience with projects of comparable size and complexity. Describe the length of time in business, business experience, public sector experience and other engagements of the firm or consortium of firms.
c. Provide the names, addresses, and telephone numbers of persons within the firm or consortium of firms who may be contacted for further information.
d. Provide a current or most recently audited financial statement of the firm or firms and each partner with an equity interest of twenty percent or greater.
e. Provide information on the level of commitment by the firm or consortium of firms to use Department of Minority Business Enterprise certified firms in developing and implementing the project.
f. For each firm or major subcontractor that will perform construction and/or design activities, provide the following information:
(1) A sworn certification by an authorized representative of the firm attesting to the fact that the firm is not currently debarred or suspended by any federal, state or local government entity.
(2) A completed qualification statement on a form developed by the Commonwealth that reviews all relevant information regarding technical qualifications and capabilities, firm resources and business integrity of the firm, including but not limited to, bonding capacities, insurance coverage and firm equipment. This statement shall also include a mandatory disclosure by the firm for the past three years any of the following conduct:
(A) bankruptcy filings
(B) liquidated damages
(C) fines, assessments or penalties
(D) judgments or awards in contract disputes
(E) contract defaults, contract terminations
(F) license revocations, suspensions, other disciplinary actions
(G) prior debarments or suspensions by a governmental entity
(H) denials of prequalification, findings of non-responsibility
(I) safety past performance data, including fatality incidents, “Experience Modification Rating,†“Total Recordable Injury Rate†and “Total Lost Workday Incidence Rateâ€
(J) violations of any federal, state or local criminal or civil law
(K) criminal indictments or investigations
(L) legal claims filed by or against the firm
2. Project Characteristics
a. Provide a description of the project, including the conceptual design. Describe the proposed project in sufficient detail so that type and intent of the project, the location, and the communities that may be affected are clearly identified.
b. Identify and fully describe any work to be performed by the public entity.
c. Identify the projected positive social, economic and environmental impacts of the project.
d. Identify the proposed schedule for the work on the project, including the estimated time for completion.
e. Identify contingency plans for addressing public needs in the event that all or some of the project is not completed according to projected schedule.
f. Propose allocation of risk and liability for work completed beyond the agreement's completion date, and assurances for timely completion of the project.
g. State assumptions related to ownership, legal liability, law enforcement and operation of the project and the existence of any restrictions on the public entity's use of the project.
h. Provide information relative to phased or partial openings of the proposed project prior to completion of the entire work.
i. List any other assumptions relied on for the project to be successful.
j. List any contingencies that must occur for the project to be successful.
3. Project Financing
a. Provide a preliminary estimate and estimating methodology of the cost of the work by     phase, segment, or both.
b. Submit a plan for the development, financing and operation of the project showing the anticipated schedule on which funds will be required. Describe the anticipated costs of and proposed sources and uses for such funds, including any anticipated debt service costs. The operational plan should include appropriate staffing levels and associated costs. Include any supporting due diligence studies, analyses or reports.
c. Identify the proposed risk factors and methods for dealing with these factors.
d. Identify any local, state or federal resources that the proposer contemplates requesting for the project. Describe the total commitment, if any, expected from governmental sources and the timing of any anticipated commitment. Such disclosure should include any direct or indirect guarantees or pledges of the Commonwealth’s credit or revenue.
4. Additional information as may seem prudent
a. Describe the potential “value added†utility of your proposal.