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X-ray Machine Program

Stan Orchel, Jr.

Stan Orchel, Jr., Program Supervisor

general number: (804) 864-8170

fax number: (804) 864-8175


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"To protect the public and occupational workers against unnecessary radiation exposure from X-ray producing machines."

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December 4, 2015: In November 16th Virginia Register of Regulations, a Notice of Intended Regulaoty Action (NOIRA) was published for 12VAC5-490 "Virginia Radiation Protection Regulations - Fee Schedule". This NOIRA is for: (i) amending registration fees for equipment inspected everythree years; (ii) adding three categories and associated fees for the registration of nonmedical x-ray equipment, such as baggage, cabinet and analytical, and industrial x-ray equipment, and (iii) establish associated inspection frequencies. The comment period expires on December 16th. To access the Virginia Regulatory Town Hall webpage, use the following hyperlink: 12VAC5-490 NOIRA. If you have any questions please contact Stan Orchel at 804-864-8170 or Stan Orchel email.

September 14, 2015: As of August 27, 2015, ORH has amended specific sections of our regulations related to x-ray and therapy equipment. The following sections were amended:

- 12VAC5-481-10 : Definitions. Some definitions have been added, removed, or modified.

- 12VAC5-290 : Registration of radiation machine facilities. A sentence has been added.

- 12VAC5-340 : Private Inspector qualifications. A sentence has been added.

- 12VAC5-350 : Assembler or transfer obligations. A sentence has been added.

- 12VAC5-1580 thru 1657 : Part VI Use of Diagnostic X-rays in the Healing Arts. The entire section has been replaced.

- 12VAC5-2110 : Area requirement. Inspection frequency was changed.

- 12VAC5-3410 : Quality management program. Wording was inserted for misadministration and reportable event.

The following link provides a "pdf" version of the Town Hall July 27, 2015 notice regarding this regulation amendment: 7-27-15 Registrar Notice

The following link provides a "pdf" version of the revised Part VI regulations: 8-27-15 12VAC5-481 Part VI Regulations

If you have questions regarding this revision please contact Stan Orchel, Director X-ray program.

November 26, 2014:A new webpage titled "Guidance Documents" has been created for the X-ray program. All X-ray guidance documents can be found by clicking on that tab located on the left side of this webpage.

December 20, 2013: We have implemented a credit card payment system for the X-ray Program. Registrants may pay their registration and inspection fee payments using this system. The page may be found at: Credit Card Payment Site. The system will ask for your facility ID number. The data entry field is looking for 5 characters so please include zeros (0) before your ID number to ensure there are 5 characters entered. If you have any questions please contact us at 804-864-8150.


The X-Ray Registration, Inspection and Certification Program exists to assure quality radiographs with a safe x-ray facility environment for both the people of Virginia and the operators of the equipment. The X-ray Program registers approximately 17,000 radiation-producing machines (such as x-ray machines); sets performance criteria for them; and authorizes non-department qualified private inspectors to perform the evaluations and non-department service companies to install and repair the machines.  We also maintain a private inspector list which can be viewed by clicking:   March 2016 Private Inspectors list.

Machines must be inspected within the established frequency of either 1 or 3 years, based on the type of use. Any x-ray machine that is determined to be unsafe for human use is restricted from use until the x-ray machine is repaired by a service company, and re-inspected by a Virginia  Radiological Health Specialist , or permanently removed from service. These regional radiological health specialists audit and monitor private sector inspections and perform compliance inspections of x-ray facilities.

The X-ray Protection Program works very closely with the US Food and Drug Administration (FDA), which is responsible for regulating the manufacture and installation/assembly of X-ray diagnostic machines.  States regulate the use of X-ray machines in their respective state.  The more prominent joint programs are related to mammography (MQSA) and joint surveys for evaluating patient exposures (NEXT).


Radiological Health Program | James Madison Building, 7th Floor | 109 Governor Street,  Room 730 | Richmond, VA  23219 | Telephone (804) 864-8150 | Fax: (804) 864-8155

Last Updated: 02-23-2016

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