Virginia EMS Symposium Registration

2019 Virginia EMS Symposium Online Registration – Registration for the 2019 Virginia EMS Symposium is open until Friday, October 4, 2019. You can log into your online account to view or print your schedule and make changes to your banquet ticket information.

*NOTE: The Symposium online registration application is only compatible with Internet Explorer, Google Chrome and Apple Safari. Mozilla Firefox is NOT currently supported.


The Virginia EMS Symposium registration deadline is Friday, Oct. 4, 2019 at 5 p.m. The Course Selection Worksheet will help you choose your classes by day, time, category and area to help fulfill your necessary credit hours (see Symposium Course/Area quick reference sheet.) You can register online and transfer or change your class selections with the new online registration program.

Mail paper registration forms to the following address:

Virginia EMS Symposium
1944 Peters Creek Road NW
Roanoke, VA 24017-1613

Registration will close Oct. 4, 2019 or when 1,800 participants are registered, whichever comes first. Please keep this in mind and register early! Classes fill up quickly.

How to Register

Online – Our online registration system is quick and easy to use. Online registration is preferred and will accommodate group registration. The online registration process has many new options to assist you in the selection of course sessions that best meet your EMS educational needs.

Online registration accepts credit card and invoice payments. There will also be a copy of your course confirmation in your packet, which you will receive upon check-in to the Virginia EMS Symposium.

Paper Registration – Each registration must be on a separate form. To mail your paper registration form, you can use the registration form. When submitting a paper registration, you will pay by check, made payable to the “Virginia EMS Symposium”. Payment must be included with your paper registration to successfully register. Mail all paper registrations and payment to the address in the first column. You will receive a registration confirmation, which will include your registration information and course selection via email.

Registration Questions

Web Support -If you are registering online and have technical support questions, please email the Symposium Help Desk at OEMS-AppSupport@vdh.virginia.gov.

Payment Support -If you have questions about your registration payment, please call Sandi McGrath at 866-992-3637 or email symposium@vaems.org.

General Registration Inquiries – For general Symposium registration questions, please call 804-888-9100.

Payment

Cash payments will not be accepted.

Credit Card – If you pay with your credit card, then you must register online. For security purposes, credit card payments will only be accepted online.

Check – If you pay by check, then you must send your paper registration and check via mail. You may also register online and select invoice, then print the invoice and remit payment to the address in the first column. Please include the invoice number(s) on the check and make checks payable to the “Virginia EMS Symposium”. Check and paper registration must be received at the same time.

Invoice – EMS agencies or organizations that pay for multiple agency personnel to attend the Symposium should have personnel register online and generate an invoice. Print the invoice after completing the registration process and submit the invoice to the paying organization. When payments for group registrations are submitted, include all invoice numbers along with the payment. Once the payment is processed, each registrant will receive an email that includes confirmation of their itinerary.

Governmental Agencies

Individuals whose registrations will be paid for by a governmental agency may register themselves online and choose the “Invoice My Agency” option at checkout. An invoice will be created when the order is placed. The invoice should be given to the agency and the agency must include this invoice with their payment. Local, state and federal agencies may also pay for one or more individuals by purchase order on governmental letterhead. You must mail or attach to an email the purchase order with the completed registration form for each person being registered. Please submit one registration packet per person. A separate, valid email address for each registrant is required on each paper form. The registrant and agency will receive a registration confirmation via the email address provided.

Changes to Your Registration

You can now make changes or update your class schedule and registration information online. If you have submitted a paper registration and need to make a change, please contact Sandi McGrath at 866-992-3637.

Cancellations – The symposium registration fee will be refunded if requested in writing and received at the Virginia EMS Symposium office by 5 p.m., Friday, Oct. 11, 2019. A $25 processing fee is charged for all cancellations.

Additional Fees

Please read the full descriptions of the courses you are registering for, as some courses require extra fees to cover additional materials or costs associated with the course. This extra fee is noted in the description of the course, as well as on the registration page.

On-Site Check-In Times

Below are the hours that registration will be open during the 2019 Virginia EMS Symposium.

Tuesday, Nov. 5, 2019 3 p.m. – 9 p.m.
Wednesday, Nov. 6, 2019 7 a.m. – 6 p.m.
Thursday, Nov. 7, 2019 7 a.m. – 5 p.m.
Friday, Nov. 8, 2019 7 a.m. – 5 p.m.