“Meaningful Use” Submissions of Electronic Case Reports

The Virginia Department of Health (VDH) is interested in piloting electronic case reporting (eCR) in 2017.  Pilot projects for eCR will fall under the public health measure of “specialized registries.”  Providers and hospitals interested in an eCR pilot project in 2017 can email us at MeaningfulUse@vdh.virginia.gov.

In 2018, electronic case reporting (eCR) becomes an official Meaningful Use option for Stage 3.  This page serves as a declaration of readiness regarding the agency’s preparedness with respect to eCR.

Providers are able register their intent to onboard for eCR through the Meaningful Use Registration System (Note eCR was available for providers to register intent starting Jan 2017).  For questions email us at MeaningfulUse@vdh.virginia.gov.

Frequently Asked Questions

Which providers does eCR apply to?

Eligible professionals (EPs), eligible hospitals (EHs) and critical access hospitals (CAHs) that  treat or diagnose any reportable diseases for which data are collected by Virginia’s reportable disease system(s) during the provider’s electronic health record (EHR) reporting period may choose to attest for electronic case reporting (eCR).

What conditions are reportable via eCR?

Please refer to the Reportable Disease List for the list of conditions for which VDH would want to receive eCR.

What does eCR onboarding involve? 

Eligible professionals and hospitals can refer to the eCR Onboarding Process for information.  Please contact us (see our contact information at the bottom) to schedule an onboarding phone call or to discuss your interest in eCR.

Is there a VDH Implementation Guide (IG) for case reporting?

VDH realizes that vendors are still implementing a process for generating the eICR standard.  Thus, VDH is willing to accept either the eICR or C-CDA standard.  For the eICR, providers are asked to use the “HL7 CDA® R2 Implementation Guide: Public Health Case Report, Release 2 – US Realm – the Electronic Initial Case Report (eICR).”  Information on this standard is available at the following link: http://www.hl7.org/implement/standards/product_brief.cfm?product_id=34

VDH has certain key data elements needed in the C-CDA for public health follow-up and/or for loading electronically in our surveillance systems.  Key data elements are outlined here in the VDH Key eCR Data Elements.

Are trigger codes available yet for eCR?

Please check the Public Health Information Network Vocabulary Access and Distribution System (PHIN VADS) for the latest Reportable Conditions Trigger Codes (RCTC) at https://phinvads.cdc.gov/vads/SearchVocab.action for the latest published trigger codes.

VDH expects sites to provide the ICD10 and LOINC/SNOMED combinations that would trigger a case report.  We need a list of these trigger codes in order to prepare our surveillance systems for ingestion.  Please refer to the Sample ICD and LN/SCT Trigger Codes for eCR when compiling your own list.

Will providers report directly to VDH via ConnectVirginia, or will there be an intermediate step involving the APHL Informatics Messaging Services (AIMS) Platform or the Reportable Condition Knowledge Management System (RCKMS)?

It is unknown at this time whether there will be an intermediate step involving a decision-support mechanism.  At this time, all facilities are required to use ConnectVirginia for transport.

Additional information on eCR measure will be posted as it becomes available.   

VDH Contacts:

Electronic Case Reporting:

For reporting of General Communicable Diseases:
J. Rebecca Early, MPH
VEDSS Manager
804-864-7549
jrebecca.early@vdh.virginia.gov

For reporting of HIV and STIs:
Merylyn Huitz
Public Health Informaticist
804-864-7941
merylyn.huitz@vdh.virginia.gov

Email:
MeaningfulUse@vdh.virginia.gov

 

Page last Modified: 06/22/2017 4:12PM