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Child/Adult Application and Meal Payment System (CHAAMPS)

At-Risk Memorandum

  • Date  February 9, 2018

    To:  Virginia Child and Adult Care Food Program Sponsors; State Agencies; Other Program Stakeholders and Partners
    From:       The Virginia Departments of Health and Education

    Memo: AMENDED Notification of Second Phase Program and Staff Transfer from the Virginia Department of Health to the Virginia Department of Education

  • Greetings Sponsors, Agency Partners and Program Stakeholders:

    Please accept this correspondence as the AMENDED Notification of Second Phase Program and Staff Transfer from the Virginia Department of Health to the Virginia Department of Education. The specific revisions are highlighted in yellow, bold type and underlined for your convenience below.

  • More specifically, on Tuesday, May 1, 2018, the administration of the At-Risk Afterschool Meals Program component of the CACFP will transfer from VDH to VDOE. With regard to staffing changes, Mr. John Tirk, Special Nutrition Programs Specialist, will transition from VDH to VDOE on May 1, 2018. Please be advised that VDH will continue to administer the Child Care, Adult Day Care, Head Start, Emergency Shelter, Outside School Hours Care, and Family Day Care Home components of the CACFP. 

    Below are a few critical dates/deadlines to be mindful of as we enter the second phase of Program transition: 

  • • March 1, 2018: VDH will no longer accept new sponsor applications for the At-Risk Afterschool Meals Program. Organizations interested in applying to the Program after  March 1, 2018, should contact VDOE and Courtney Jones at (804) 786-0178 or

    • April 27, 2018: VDH will accept new site applications for the At-Risk Afterschool Meals Program from approved sponsors through 5pm EST on April 27, 2018. Changes to existing site applications are also permitted, per the same deadline.

    • March 2-4, 2018:  VDH’s software system, CHAAMPS, will be taken offline in preparation for final data conversion to VDOE. During this time, access to CHAAMPS will be restricted and sponsors will be unable to submit application changes or file/revise claims for reimbursement.

  • • May 1, 2018: VDOE begins to administer the At-Risk Afterschool Meals Program.

    • The March 2018 and April 2018 claims for reimbursement should be filed through CHAAMPS.

    • The deadline for submitting the March 2018 claim is Wednesday, May 30, 2018.

    • The deadline for submitting the April 2018 claim is June 29, 2018.

  • Please feel free to submit questions to VDH pertaining to the At-Risk Afterschool Meals Program transfer to You may also contact Special Nutrition Programs at (804) 864-7800 to speak with Program staff.

    For any questions of the VDOE SNP team, please contact Courtney Jones at (804) 786-0178 or

    As always, thank you for your continued support of Child Nutrition Programs in the Commonwealth and your dedication to our joint effort to combat hunger in Virginia!

  • Sincerely,

    ____________________________              ____________________________

    Mandeep Virk-Baker, PhD, MPH, RD             Sandy Curwood, PhD, RDN
    Director, Division of Community Nutrition      Director, Office of School Nutrition Programs
    Virginia Department of Health                    Virginia Department of Education

ROAP Memorandum

  • Date  April 16, 2018

    To:  Virginia Child Nutrition Programs Sponsors
    From:       The Virginia Department of Health, Special Nutrition Programs

    Memo: REVISED Notification of Special Nutrition Programs (SNP) Data System Decommission

  • In the upcoming months, the Regional Office Administered Program Application (ROAP), will no longer be accessible externally. In anticipation of this, the State agency strongly recommends that organizations participating in the Child and Adult Care Food Program (CACFP) prior to FY17 and the Summer Food Service Program (SFSP) prior to FY16 through the Virginia Department of Health (VDH) download their historical data prior to the application’s decommissioning.


    Requests for ROAP access must be received by April 30, 2018. Please email the CACFP mailbox @ with your name, title, organization’s name, sponsor number and which programs you are requesting access to; CACFP, SFSP, and/or Family Day Care Homes.


    An email with system credentials will be sent to you. Please remember that you only have 30 days to log on with the credentials provided. For assistance with logging into ROAP, please contact the Help Desk at (877) 618-7282. Please be advised that Federal regulations require organizations participating in the CACFP and the SFSP to maintain Program records for three years plus the current year of operation.

  • Should ROAP data be required post May 31, 2018, organizations may submit data requests via email to the Special Nutrition Programs Team at The Child /Adult Application and Meal Payment System (CHAAMPS) will continue to serve as the primary data system for the CACFP and will not be affected by the decommissioning of ROAP.

Logging Into CHAAMPS

  • Please remember that your password is 8-12 characters and must contain at least:

    • 1 character

    • 1 number

    • 1 special character (e.g., %, &, $, #)


  • Unauthorized access to this Virginia Health Department Computer System and software is prohibited by Title 18, United States Code 1030. This statute states that: Whoever knowingly, or intentionally accesses a computer without authorization or exceeds authorized access, and by means of such conduct, obtains, alters, damages, destroys, or discloses information or prevents authorized use of (data or a computer owned by or operated for) the Government of the Virginia shall be punished by a fine under this title or imprisonment for not more than 10 years, or both. THERE IS NO RIGHT OF PRIVACY IN THIS SYSTEM.  System personnel may give to law enforcement officials any potential evidence of crime found on VDH computer systems


  • Contact the HelpDesk at (877)618-7282

USDA Nondiscrimination Statement

  • In accordance with Federal civil rights law and U.S. Department of Agriculture (USDA) civil rights regulations and policies, the USDA, its Agencies, offices, and employees, and institutions participating in or administering USDA programs are prohibited from discriminating based on race,
    color, national origin, sex, disability, age, or reprisal or retaliation for prior civil rights activity in any program or activity conducted or funded by USDA. 
  • Persons with disabilities who require alternative means of communication for program information (e.g. Braille, large print, audiotape, American Sign Language, etc.), should contact the Agency (State or local) where they applied for benefits.  Individuals who are deaf, hard of hearing or have speech disabilities may contact USDA through the Federal Relay Service at (800) 877-8339.  Additionally, program information may be made available in languages other than English.
  • (1)        mail: U.S. Department of Agriculture
    Office of the Assistant Secretary for Civil Rights
    1400 Independence Avenue, SW
    Washington, D.C. 20250-9410;

    (2)        fax: (202) 690-7442; or

    (3)        email:

    This institution is an equal opportunity provider.