WHAT FORMS OF DATA EXCHANGE CAN VIIS ACCEPT?
WHAT AVENUES EXIST TO TRANSPORT DATA TO VIIS?
STEPS FOR SETTING UP DATA EXCHANGE
MEANINGFUL USE
VIIS Team will provide contact information for ConnectVirginia, the Commonwealth’s Health Information Exchange (CVHIE). Provider/Vendor will choose a transport method for establishing connectivity to VDH. Two transport methods are available:
- HTTPS is the preferred protocol. It efficiently supports automated message transmissions.
- SFTP is a short-term solution available only to sites that will submit data on a regular basis and are currently unable to support HTTPS.
For more information, see the ConnectVirginia web page at: https://www.connectvirginia.org/services/public-health-reporting/.
- VIIS Team is contacted by Provider/Vendor of interest.
- VIIS Team ensures the Provider/Vendor has File Specifications.
- VIIS Team confirms Provider is registered with VIIS and has submitted a Memorandum of Agreement (MOA). Note this is a different registration than Meaningful Use. For more information on Meaningful Use, visit https://www.vdh.virginia.gov/meaningful-use/.
- VIIS Team will provide contact information for ConnectVirginia, the Commonwealth’s Health Information Exchange (CVHIE). Provider/Vendor will choose a transport method for establishing connectivity to VDH. Two transport methods are available:
- HTTPS is the preferred protocol. It efficiently supports automated message transmissions.
- SFTP is a short-term solution available only to sites that will submit data on a regular basis and are currently unable to support HTTPS.
- Structure Validation – The Provider/Vendor supplies non-personal health information (PHI) sample file for VIIS Data Analyst to approve file format.
- Content Validation – VIIS Team will supply list of approved test patient data to use for generating sample files. Provider /Vendor supplies sample file with test patient information from their electronic health record. VIIS Team will work with EMR to validate message structure and content.
- Provider/Vendor sends first successful transfer of data. VIIS Team monitors for pending files, rejections and data continuity and can contact the IT/Clinical Contact as needed. It is the provider's responsibility to monitor transmission success and accuracy by reviewing patient record in the registry at least once a month, and to notify VIIS team of any issues/concerns in a timely manner.