Long Term Care Mutual Aid Project

The Virginia Healthcare Emergency Management Program, a partnership between the Virginia Department of Health (VDH) and the Virginia Hospital and Healthcare Association (VHHA), initiated a project in 2015 that was funded through the Federal Hospital Preparedness Program.  This partnership engaged Russell Phillips & Associates to develop a statewide long-term care mutual aid plan (LTC-MAP), which included a site visit to each licensed nursing home in Virginia.

Russell Phillips & Associates developed a memorandum of understanding (MOU) representing a voluntary agreement among long-term care facilities to lend support to each other in a disaster.  This MOU was founded on the well-established principle of mutual aid—a standard of care in most emergency response disciplines.

The MOU establishes a course of action and an agreed commitment among long-term care facilities to assist each other as needed in the time of a disaster and provides a framework for the following:

  • Providing or sharing supplies, equipment, transportation, and staff with a facility when a disaster overwhelms their own community or exceeds the capability of their internal emergency operations plans
  • Coordinating with local, regional, and state response agencies
  • Utilizing pre-designated evacuation locations for residents during a disaster.

The VDH Offices of Licensure & Certification and Office of Emergency Preparedness, VHHA, Leading Age Virginia, and the Virginia Health Care Association support the MOU.

Long-Term Care Mutual Aid Plan MOU

We strongly encourage all eligible facilities to take advantage and become active, supportive members of this MOU; and we look forward to continued work on this initiative.  For information regarding the Virginia Healthcare Emergency Management Program, Regional Healthcare Coalitions, or the LTC-MAP, please feel free to reach out to any of the contacts below:

 

 

Region Coalition Name Regional Healthcare Coordinator
Central Central Virginia Healthcare Coalition Andrew Slater
andrew.slater@central-region.org
Eastern Eastern Virginia Healthcare Coalition Glenn McBride
mcbride@vaems.org
Far Southwest Far Southwest Healthcare Coalition Dan Gray
dangray@bvu.net
Near Southwest Near Southwest Preparedness Alliance Craig Camidge
ccamidge@vaems.org
www.nspa1.org
Northern Northern Virginia Hospital Alliance Janet Engle
janet.engle@novaha.org
Northwest Northwest Region Healthcare Coalition Ron Clinedinst
regionalcoordinator@nwrhcc.org
Statewide Virginia Department of Health Patrick Ashley
patrick.ashley@vdh.virginia.gov
Statewide Virginia Hospital and Healthcare Association Kelly Parker
kparker@vhha.com