When packaging student files, one of the easiest and most practical methods is to use classification folders. Classification folders come in 4, 6 and 8 sections and allow you to organize each student’s file in the same fashion.
While the Office of EMS does not require a specific method/order for student and course files, we do have some suggestions for how to make this process simple and easy while at the same time ensuring that instructors maintain appropriate paperwork on all students.
OEMS suggests that instructors purchase 6 section classification folders for use for both student and course files. Listed below are the forms/paperwork which we suggest be organized in each of the various sections of the folder.
Application and Admission Information
Virginia Office of EMS Paperwork
Competency Tracking and Skills Approvals
Call Sheets / Run Reports
Quiz and Test Results
Healthcare records (e.g. student physicals, shot records, any exposure related documentation) must be filed and secured in separately from other student records. These files must be under lock and key and at the sole control of the program's designated Infection Control Officer. No one other than the program’s Infection Control Officer shall have access to these records unless given written permission by the student.