Data Compliance Report

EMS regulations require every licensed Virginia EMS agency to submit patient care records with the required minimum dataset on a schedule established by the Virginia Office of EMS (OEMS), as authorized in §32.1-116.1 of the Code of Virginia. The OEMS uses this data to generate an EMS Data Quality Report each month. This report is posted on the OEMS website (below), and is provided to the OEMS Director, the OEMS Division of Regulation and Compliance Enforcement, the OEMS Rescue Squad Assistance Fund grants program, and all Virginia EMS agency superusers, as well as other local, state, and national stakeholders.

Beginning in 2025, the OEMS is now publishing 2 data quality reports.

  • EMS Data Quality Report:
    • PDF version – This is the same PDF as has been previously published.
    • Spreadsheet version – This is a read-only spreadsheet version of the above PDF that allows for filtering.
  • EMS Vendor Data Quality Report (PDF) – This PDF contains data quality information broken down by EMS software vendors.

The OEMS System Optimization Division is committed to working with all EMS agencies and EMS software vendors on data quality–related issues. Our goal is to identify ways to improve data quality with minimal impact on EMS agencies, while also participating in statewide and national data research projects.

Agencies requiring technical assistance related to data quality or Virginia EMS Repository submissions should first contact their Regional EMS Council, which serves as the primary point of contact for agency-level support, including submission issues, data review, and data quality improvement efforts. If additional guidance or technical assistance is needed beyond what the Regional EMS Council can provide, the Council will coordinate directly with the OEMS Division of System Optimization.

Agencies with NO EMS patient care reports (runs) for a given month are required to submit a support ticket via the System Optimization Division Support Request link below indicating that no EMS runs occurred and specifying the applicable reporting month. This notification should be completed within the first 7 calendar days of the new month to ensure accurate reporting and compliance with monthly submission requirements.

If there are validation issues that EMS software vendors cannot help their customers (i.e., EMS agencies) resolve, both the agency and vendor should reach out to the OEMS System Optimization Division for assistance.

For any questions regarding data quality, data submissions, or to submit a "no runs" report,  please utilize the request form link below.

System Optimization Division Support Request