OEMS Informatics Program

(Skip to PPCR, Upload PPCR Data, or Trauma Registry)

The OEMS Informatics Program includes the Virginia Statewide Trauma Registry and the Pre-hospital Patient Care Reporting Program (PPCR & PPDR). Two additional programs are in the planning stages and those are the EMS Registry and EMS Performance Improvement. The EMS Registry is the name of the planning project to significantly upgrade the current PPCR program and the EMS performance improvement program is the beginning of a state level QA/QI program. Both of these programs are currently in the process of being implemented.

PPCR and Trauma Registry data are used for a variety of uses including: system planning, system evaluation, grants management, support legislative inquiries, contribute to other state and national databases, monitor triage programs and more. While data from both the PPCR and VSTR are exempt from the Freedom of Information Act (FOIA) OEMS fills data requests to EMS agencies, hospitals, the media, researchers, and others.

What kind of data requests does OEMS generally refuse to fill:

• Data request that can potentially identify patients,
• Date request that seek information on any single entity other than at the single agency’s request,
• Data used for non-performance improvement activities such as business competition,
• Data that because of too narrow of a scope is not statistically sound
• Reports that could have a significant system-wide impact and should be addressed through a proper group.

Examples of OEMS Data in Use

2007 Trends in Emergency Medicine and Trauma (11/2008)
2006 Trends in Emergency Medicine and Trauma (11/2007)
2005 Trends in Emergency Medicine and Trauma (11/2006)
Fact Sheet - Autopulse Utilization
Fact Sheet – Prehospital Use of Intraosseous Access
Fact Sheet – Use of EpiPens in the Peninsulas Region
C.O.D.E.S (Crash Outcomes Data Evaluation System) Program

Request Reports and/or Data from the OEMS Biostatistician (30K) - Microsoft Word Document

Data Related Links

NEMSIS Reporting System (national data)
NEMSIS Reporting System (state level data)
Virginia Center for Injury & Violence Prevention (online injury reports)
Virginia C.O.D.E.S (Crash Outcome Data Evaluation System)
National Trauma Data Bank
CDC WISQARS (Web-based Injury Statistics Query and Reporting System)

Prehospital Patient Care Reporting (PPCR)

• HIPAA and Submitting PPDR Data to the Office of EMS Facts
• Guidance Document: Blank PPCR Distribution
• PPCR User Manual (188K)
  Instruction manual describing how and why to report PPCR
• PPCR Data Dictionary - User Format - Appendix A (136K)
  Provides a description of each item on the PPCR form
• Data File Format (16 K)  (07/19/2001)
• FIPS codes for Virginia - Appendix C (21K)
• Agency Directory List - Appendix D (43K)
• Hospital Code Directory List - Appendix E (12K)
• PPCR Form- Appendix F - Copy of the actual form (138K)
• PPCR Order Form - Appendix G (21 K)
• PPCR/PPDR Educational Program (1.92MB)
• PPCR Patient Refusal - Spanish Version (87K)

Pre-hospital Data Reporting

• PPDR File Upload
  Agencies can now submit their PPCR files to EMS over the internet.
• PPDR Software User Guide (277 K)  (Updated 09/2008)
• Update EMS Agency and Hospital Listing  (Updated 09/30/2008)
• Download PPDR Data Collection software(Updated 09/2008)
• Request a CD version of the software
• Request the FireHouse Add-In
• Vendor Approval Process  
• OEMS Data Element Dictionary Technical Manual Format - Appendix B (240 K) (10/18/2001)
• OEMS Data Element Dictionary Technical Manual for NEMSIS Compliant Agencies (09/01/07)

Virginia Statewide Trauma Registry

• Connect to the Virginia Statewide Trauma Registry (must have user access)
• Connect to the Web-based Virginia Statewide Trauma Registry Support Site
  To obtain a user logon id and password click on the Access / Security Forms link and follow the directions on the screen.
• VSTR Reporting Requirements
• VSTR User and Training Manual (Updated January 2007)
• Trauma Registry Electronic Submission Manual
• VSTR File Formats
• Request Reports and/or Data from the OEMS Biostatistician (30K) - Microsoft Word Document

Questions or Assistance with the Web-based Trauma Registry? Contact Russ Stamm
Questions or Assistance with the PPCR? Contact Christy Saldana
Questions about receiving OEMS patient data? Use the request form above or for further questions contact Jodi Kuhn

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