EMS Education Coordinator Certification Program

All initial certification programs and category category one continuing education (CE) programs must be coordinated by a certified Education Coordinator (EC). This page contains information on the process required to access the online Education Coordinator Candidate (ECC) application. Once the application is completed and approved by the Office of EMS, the provider can initiate the ECC program.

Guidance for Education Coordinator Candidates, Mentors and EMS Physicians


The following guidance documents have been developed to assist Education Coordinators candidates, mentors and EMS physicians about their role in the EC Candidate Mentorship process.

About the Institute


To be considered to attend an Education Coordinator Institute, Education Coordinator Candidates must have ALL requirements completed (e.g. teaching hours, NREMT cognitive exam and mentorship) and documented in the Candidate’s Virginia EMS Portal by the deadline date.

Education Coordinator Candidates currently in the process are encouraged to continue to make attempts at the NREMT cognitive exam while working through their mentorship. NREMT Cognitive Exam results are not instantaneously received and processed by the Office.  These results can take up to 14 days to be received from the National Registry and processed onto your account.  Please understand that the Office of EMS DOES NOT CONTROL this data feed and we have no way of looking up your exam results and posting early.

  • The Office offers 3 Education Coordinator Institutes per year–pending there are enough eligible candidate to hold the event.  Deadlines for EC Candidates to have completed all requirements are established below and are associated with each Institute.  In order to be considered eligible, a candidate must have completed all requirements (e.g. teaching hours, NREMT cognitive exam and mentorship) by the established date.
    • Once the eligibility list is pulled, invitations will be sent to eligible candidates via e-mail using Eventbrite.
    • The Education Coordinator Institute requires 2 ½ weeks of pre-course work which is completed online via Blackboard leading up to the face-to-face portion of the Institute. The Institute pre-work will be assigned to candidates once they have met eligibility and registered and been accepted into the Institute.
      • Pre-course work is required to be completed per the deadlines established in Blackboard.  Failure to complete pre-course work as assigned will result in the revocation of the candidate’s invitation. Dismissed participants will be required to reschedule at a future Institute.
      • Candidate’s should be cognizant that taking a vacation, planning to travel or scheduling training or other activities in the three weeks leading up to the scheduled EC Institute is not advised.  Failure to complete pre-course work as assigned, regardless of reason, will result in the revocation of the candidate’s invitation.
    • The face-to-face portion of the Education Coordinator Institute is 3-days covering administrative topics specific to conducting EMS education in Virginia.
      • Institutes are scheduled for 3 consecutive days which begin promptly at 8:00 a.m. and end no later than 6:00 p.m. each day. Please plan to arrive before the start of the program to allow for registration.
      • Tardiness or absence during the Institute will require make-up training at a subsequent Institute.

The graphic below aims to help explain the process.

Details and invitations for future EC Institutes will be made available as we approach these dates and eligible candidates complete the EC mentorship process.

Dates Time Address (Click link for Directions) Eligibility Deadline
June 14-16, 2022 8:00 a.m. – 6 p.m. – Daily The Inn at Virginia Tech and Skelton Conference Center
901 Prices Fork Rd.
Blacksburg, VA 24061
Room:  Second Floor – Cascades A &  B
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Maximum number of seats: 30
The deadline for EC Candidates to have completed all requirements in order to be considered eligible for this institute is 5 PM on April 15, 2022.

Invitations will be sent to eligible candidates via e-mail at 10 AM on the morning of April 18, 2022.*

 September 27-29, 2022 8:00 a.m. – 6 p.m. – Daily Rappahannock EMS Council
250 Executive Center Parkway
Fredericksburg, VA 22401
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Maximum number of seats: 30
The deadline for EC Candidates to have completed all requirements in order to be considered eligible for this institute is 5 PM on August 12, 2022.

Invitations will be sent to eligible candidates via e-mail on the morning of August 15, 2022.*

January 24-26, 2023 8:00 a.m. – 6 p.m. – Daily
1 Partnership Cir.
Abingdon, VA 24210
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Maximum number of seats: 30
The deadline for EC Candidates to have completed all requirements in order to be considered eligible for this institute is 5 PM on December 9, 2022.

Invitations will be sent to eligible candidates via e-mail at 10 AM on the morning of December 12, 2022.*

June 13-14, 2023 8:00 a.m. – 6 p.m. – Daily
The Inn at Virginia Tech and Skelton Conference Center
901 Prices Fork Rd.
Blacksburg, VA 24061
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Maximum number of seats: 24
The deadline for EC Candidates to have completed all requirements in order to be considered eligible for this institute is 5 PM on April 14, 2023.

Invitations will be sent to eligible candidates via e-mail at 10 AM on the morning of April 17, 2023.*

September 2023 8:00 a.m. – 6 p.m. – Daily
 TBD
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Maximum number of seats: 30
The deadline for EC Candidates to have completed all requirements in order to be considered eligible for this institute is 5 PM on August 11, 2023.

Invitations will be sent to eligible candidates via e-mail on the morning of August 14, 2023.*

* Due to limited seating, we will use Eventbrite for ticketing in order to be fair to all eligible candidates.  Seats will be confirmed on a first come, first served basis.  Education Coordinator Institutes will be held pending there are enough eligible candidates in the pipeline to conduct an institute.  Institutes will not be conducted for less than 16 eligible, confirmed candidates.

If you have any questions, please contact Chad Blosser, Education Program Manager by email chad.blosser@vdh.virginia.gov.